Managing documentation for foreign employees often means navigating a bureaucratic maze, constantly tracking deadlines, and repeated interactions with state institutions. HR departments spend hundreds of hours annually on these administrative processes instead of focusing on strategic activities that bring real value to the company.
Complications pop up at every turn: specific forms for each type of permit, documents needing translations and legalizations, strict deadlines for submissions, and appointments at crowded counters. Any misstep can lead to rejected files, hiring delays (sometimes for months), and even substantial fines for your company, ultimately impacting production schedules and project delivery timelines.
- Complete analysis of each foreign employee’s situation and the type of documentation required
- Preparation and pre-filling of all specific forms, with legal verification
- Scanning and uploading documents to the IGI portal for obtaining online appointments
- Physical submission of files to all institutions involved in the immigration process
- Proactive monitoring of each file’s status and renewal deadlines
- Automatic notifications for important deadlines and updates via WhatsApp
- Full management of communication with authorities for clarifications and additional information
e transform the complex process into a simple experience for you. With over 20 years of experience in immigration, we know exactly which documents are needed, how they should be completed, and what the optimal steps are for efficient documentation management. This completely eliminates the need for you and your employees to make trips to institutions.
20+
years of experience
450+
customers
1000+
foreigners placed in employment
2000+
trips removed
For Companies
Are you an HR manager or entrepreneur who feels too much time is spent managing documents for foreign employees, rather than on strategic activities? Our documentation management service lets you completely transfer this responsibility to our experts, so you only receive regular status reports.
For Individuals
Are you living in Romania and facing the complicated process of extending your residency permit or changing your purpose of stay? We take over the entire management of your documentation, ensuring everything is submitted correctly and on time, without you having to make any trips to institutions.
Mandatory Fees for Document Management
Consular Fee – 120 EUR
- Amount: 120 EURO (leu equivalent).
- Where to pay: Treasury / ANAF
- Account: State budget, account RO58TREZ57620340101XXXXX, beneficiary IGI, code 22084517 for Sibiu County. For other counties, accounts are displayed at ANAF.
- Observations:
- This fee must be paid for each residency permit requested or extended.
The receipt needs to be presented in original form, with the signature and stamp of the treasury unit.
- This fee must be paid for each residency permit requested or extended.
The cost of the residency permit
- Amount: 259 RON
- Where to pay: CEC BANK
- For Individuals: At any CEC Bank territorial unit
- For Legal Entities: Via bank transfer to account RO35CECEB00030RON1278595
- Observations: This fee represents the physical cost of the residency document and is paid for each permit issued.
Fee for the Employment Endorsement
- Amount: 100 EURO (RON equivalenti)
- Where to pay: Treasury (Trezorerie)
- Observations: This applies to employment permits for permanent, seconded, cross-border, trainee, highly qualified, or au pair workers.
Fee for the Seasonal Employment Permit
- Amount: 25 EURO (the equivalent in RON)
- Where to pay: Treasury (Trezorerie)
- Observations: Reduced fee applicable exclusively to seasonal workers.
Fee for Employer Change
- Amount: 25 EURO (the equivalent in RON)
- Where to pay: Treasury (Trezorerie)
- Observations: This applies to changing employers or changing functions with the same employer, as well as for holders of study permits or family reunification permits.
Fee for the Permanent Residence Card
- Amount: 67 RON
- Where to pay: Treasury / C.E.C. (Casa de Economii și Consemnațiuni – Savings and Consignments House, a Romanian bank)
- Account: 20A3308008609468 (state budget account)
- Observations: Minimum fee for issuing the permanent residence card for EU/EEA citizens.
Important: All receipts must be originals, with the signature and stamp of the unit where the payment was made. ROPIC ensures that all fees are paid correctly and on time, eliminating the risk of delays or rejections due to payment documentation issues.
Benefits of Partnering with ROPIC for Document Management
Significant Time Savings
We completely eliminate the need for trips to institutions, saving you tens of hours of your valuable time. On average, our clients save over 20 hours for each file managed, time that can be invested in productive activities.
Proactive Management System
You’ll never miss an important deadline again. Our monitoring system automatically notifies you 30 days before permits or other documents expire, avoiding crisis situations and legal penalties.
Reduced Errors and Rejection Rate
Our insider expertise ensures an approval rate of over 99% for managed files. We identify potential problems before they arise and prepare documentation according to the latest requirements of the authoritie.
Transparent Reporting
You receive access to the status of each file for any update. You have the certainty that all documents are professionally managed, without losing control over the process.
The Advantage of ROPIC Services: You receive detailed instructions for correctly paying each fee, including pre-filled forms with your and your employees’ data. We guide you through the entire payment process and verify that all receipts comply with the authorities’ requirements, avoiding rejections due to payment errors.
